Why Safetymint is the right alternative to SAP WCM for Permit Management.

We understand the cumbersome efforts that you have to take when it comes to managing your day-to-day permit to work either in the paper-based form or trying it on SAP module. While SAP Work Clearance Management (WCM) helps you in integrating electronic permit to work, it however comes with the following challenges…

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Complex Implementation: Customizing and setting up the different permit forms are time-consuming and resource intensive. The level of complexity in customizing the forms and troubleshooting technical issues demand significant amount of personnel and time.
Training Needs and User restrictions: Both Users and Administrators need to be trained effectively to use the SAP WCM system that can lead to additional training costs and a learning curve for the in-house workforce. While external Contractors and Contract Workers are involved in Permits, they usually are not part of the centralized database and hence don’t have access to the SAP WCM system.
No Mobile App: The unavailability of a ready-to-deploy mobile app integrated with real-time updates of Permits makes it difficult for Users to manage the approvals and checklists at the work site. While a custom mobile app can be developed, it comes with additional burden of licensing, development time and technical resource costs.
Prohibitive Costs: The implementation, maintenance and ongoing support of SAP WCM can be high particularly for small and medium-sized enterprises.

To overcome these challenges, you need the flexibility of a convenient and simplified system for Permit to Work that is easy-to-implement, requires minimal-training, is mobile-ready and where external users (Contractors, Contract Workers) can be included without any additional costs. This is where Safetymint’s Electronic Permit to Work (EPTW) module comes in truly handy and an economically viable alternative to SAP WCM.

Related read: Our listing of the best Control of Work software.

With Safetymint’s cloud-based app, you can now request, approve, extend, transfer and close any type of work permits at ease, and at a significantly lower time duration – thereby saving you precious productive hours. This video below gives you a quick glimpse of our digitized electronic permit-to-work system.

Available both Android and iOS Platforms, Users can install the Safetymint App and manage permits on-the-go. The configurable Form Builders, Workflows and integrated JSA sheets empowers you to standardize and manage on-demand permit-to-work applications, at ease.

7 salient features of Safetymint EPTW that make it the best choice for your Digitized Permit Management …

Configurable Checklists and Workflows : Create multiple permit-to-work forms (no limits) with section-wise checklists and configurable response types, and add up to 5 Levels of Reviewers and Approvers based on sequential OR parallel workflows as followed in your organization. What’s more… the Permit forms can be customized to dynamically import associated HIRA/JSA statements that are configured in the system as well.
Permits KPI Dashboard: The integrated dashboard gives you real-time stats on the status of the Permits including site-wise and type-wise counts.
Electronic Signature: Reviewers and Approvers in the Workflow can imprint their signature while approving Permits and add remarks. Electronic Signatures are captured with Timestamp and signed permits can be exported to PDF.
Automated Alerts & Notifications: Get both Email and In-App Notifications on your mobile at every stage of Permit Management – right from request to closure. Reminder and Overdue Notifications are also included and automated based on the Permit Duration and lead-time settings.
Automated Digital Archive: Search years of records in seconds with the integrated digital permit book of records. All permits with a timeline printed on each permit from request to closure is stored securely and can be accessed at any time. This replaces the manual effort of scanning, tagging and maintaining paper-based permits that are in practice in some organizations today.
Multi-lingual Support: Ability to add content in your own local languages makes it easy for you to adapt and standardize your Permits across geographies and configure the checklists in vernacular. Safetymint is available in Spanish, French, Deutsch, Turkish and Simplified Chinese versions.
QR Code for Permits: Each Permit PDF output carries a unique QR that can be scanned using the in-built QR scanner within the Safetymint Mobile App (Android and iOS). This allows Users to manage the Permit closure, extension, cancellation or transfers at any time on-demand.

With organizations worldwide cutting costs, Safetymint’s ePTW comes as a preferred alternative to SAP Work Clearance Management. With the REST API, you can also look at integrating the digitized permit forms to your third-party ERP system. We invite you to try out Safetymint and experience it together with your team. Request for a free trial access today.